International Moves (Work Transfers)

Overview

No matter where you’re moving, be sure to complete the necessary steps to ensure a smooth transition. Work with your manager and People Business Partner to review the relocation policy and process.

Moving to the United States | Moving out of the United States

Moving to the United States

Work with your immigration contact

Work with your immigration contact to be sure all your necessary identification and documents are in order.

See new hire info

Even if you're a current Nutanix employee, moving to a new office can make you feel like a new hire. Check out New to Nutanix to get familiar with your new US benefit programs. There are some programs you need to enroll in, some that are automatic, and others you can take advantage of throughout the year.

Enroll in your new US benefits

After reviewing your options, enroll in your Nutanix US benefits coverage through Workday within 30 days of your transfer date. You must have a Social Security number (SSN) in order to enroll in your benefits. If your SSN is delayed, you can enroll after you receive it. Once enrolled, your coverage effective date is your transfer date.

Update Workday

As part of your transfer and onboarding in the US, you'll need to update important information in Workday. Don’t forget to make these necessary updates

• Tax withholdings (click here for instructions on updating federal or state/local tax withholdings).
• Emergency contacts
• Address—this is important to update when you move, and again if you move into more permanent housing

Emotional support for you and your family

Moving can be a very exciting but also stressful time in your and your family’s lives. Not to worry. Nutanix provides resources to help.

Concern, our EAP provider, offers free and confidential counseling 24/7. Get financial resources, legal referrals, and more. Visit Concern (access code: nutanix) or call 800-344-4222.

Headspace Care (formerly Ginger) provides mental wellbeing support from therapists through chat. This on-demand access to behavioral health coaches and personalized, interactive content is available anytime to support you. Visit the Headspace Care’s website to learn more. (Headspace Care is available to anyone 18 years and older who is enrolled in a Nutanix medical plan.)

Moving out of the United States

COBRA

If you're transferring to a Nutanix office outside the US, you may be eligible to continue certain US benefits through COBRA. You’re responsible for the full cost of premiums, plus an administrative fee, for any plans you continue through COBRA. Find more information here.

• Medical, dental, and vision: Your coverage will end on the last day of the month you're employed at Nutanix in the US, unless you elect to continue your coverage through COBRA.
• Healthcare FSA or Limited Purpose FSA: You may continue participation in either FSA through COBRA. If you choose to continue participation, you'll be able to access any remaining funds left in your FSA through the last day of the month you're employed by Nutanix. These funds can be used for expenses incurred after your termination date through the end of the plan year. (If you don’t elect to continue your FSA, you'll lose any money in your FSA that remains after your termination date. You have 90 days to submit claims for expenses incurred through your termination date.)
• Dependent Care FSA: Your FSA contributions will stop on your last day of employment. You’ll be able to use the accrued money in your account until the end of the plan year (December 31). After that date, you’ll lose whatever remains in the account. You can submit claims through March 31 for expenses incurred through the previous December 31.
• Kaiser HRA: If you're enrolled in the Kaiser Permanente HMO and choose to continue medical coverage through COBRA after you leave Nutanix, you may also enroll in the HRA through COBRA and continue to access any funds left in your account. If you don’t elect to continue the HRA, you will lose any funds you haven’t claimed prior to leaving.

For more information, review the COBRA Rights and Rules Booklet and 2024 COBRA rates.

Nutanix 401(k) Plan

If you’re moving out of the United States and working for Nutanix, you're still considered an active employee, and therefore, your retirement savings balance will remain in your Nutanix 401(k) Plan account. Because you remain employed with Nutanix outside the US, the IRS provisions do not allow you to contribute, transfer, or move your funds from your 401(k) account. You retain access to your account, including the ability to review and make investment adjustments. Be sure to connect with a financial advisor to learn more about moving out of the US and how it affects your retirement accounts.

Nutanix Employee Stock Purchase Plan

If you participate in the Employee Stock Purchase Plan, ongoing participation depends on the region to which you're moving. You’ll need to comply with two governments’ tax policies and special tax incentives that may apply. Review the Employee Stock Purchase Plan guidelines across countries here or reach out to Stocks@nutanix.com. Be sure to connect with a financial advisor to understand your options and the tax implications.

Update Workday

Visit Workday to make any necessary changes to your address and/or emergency contacts.

Emotional support for you and your family

Moving can be a very exciting but also stressful time in your and your family’s lives.

Through Concern, our EAP provider, you're offered free and confidential counseling 24/7. Get financial information, legal referrals, and much more.

Visit Concern (access code: nutanix) or call 800-344-4222.

Arrange time off

If you need time off to prepare for and complete your move, be sure to speak with your manager about securing time off and enter time away in Workday. Make this request as soon as possible, so coverage for your current responsibilities can be arranged during the transition and for the time you are away.